How to empower any business with OpenAI tools?

How to empower any business with OpenAI tools?

ChatGPT has become a must-have for business owners, freelancers, and employees looking to boost their daily work. It was only a matter of time before developers and IT companies started preparing new solutions to utilize the power of OpenAI’s algorithms. These tools use ChatGPT’s API to help brands automate and improve specific processes. Instead of accessing the chat interface, they can now have a tailor-made app implemented within their internal work environment.

In today’s article, we will take a closer look at OpenAI tools: how they work, the benefits they offer, and how to introduce them to your company.

OpenAI tools – what are they?

Imagine not having to visit the ChatGPT website to access all the capabilities the app offers. Your company can have its own system that works similarly but with an external knowledge base. It answers questions according to your brand’s tone of voice and communication principles. Moreover, it doesn’t discuss irrelevant topics like weather, politics, or industry competitors. To gain this superpower, you need to work with a reliable partner who can build such an AI-driven solution.

Such tools are programmed to help organizations handle tasks, automate them, and accelerate operations. Just like the ordinary ChatGPT, they work based on prompts. Inputs can be provided by a person or an event (e.g. new email or an incoming order) to produce expected outputs. In this case, the results are based solely on the information provided by the brand: documentation, historical data, strategy, etc.

What can OpenAI tools do for the business?

The main purpose of building a custom OpenAI tool for a company is to create an automated “business brain.” It can serve as a source of truth for all stakeholders. Such a system can also be an automation tool that works in the background to support ongoing processes. For example, it can send offers to clients based on particular criteria.

Instead of relying on text-based knowledge where finding relevant information takes a lot of time, a company can implement a ChatGPT-based tool that answers questions, provides required data, and assists with problem-solving. Here’s how such a solution can improve various processes:

  • Instantly display numbers and statistics to help managers make more informed decisions and plan the next steps.
  • Assist HR representatives throughout the entire recruitment process, including onboarding new employees. New hires can ask the tool about any aspect of their work within the company and receive comprehensive answers.
  • Help tech support quickly solve problems or even act as an assistant to help employees fix issues without involving the IT department.
  • Be implemented on a website as an interactive chatbot that helps customers understand your business, find the right products or services, and place real-time orders.
  • Take care of repetitive, mundane tasks, allowing your team to focus on more challenging and fulfilling responsibilities.
  • Automate behind-the-scenes processes that don’t require constant human control, reducing potential errors and improving the customer experience (e.g., sending an email order sequence to someone who has made an inquiry).

As you can see, OpenAI tools offer countless ways to help your business thrive. But why should you trust AI with your operations instead of sticking to traditional methods?

The benefits of OpenAI tools

What can solutions based on OpenAI offer? How are they different from the ordinary ChatGPT interface? Here’s what you can expect when you invest in a tailored AI tool:

Access to the Internet

One of the main drawbacks of the basic ChatGPT interface is that it’s not connected to the World Wide Web. Its knowledge is limited to information from 2021, potentially resulting in lower-quality outputs based on outdated information. Tools that have online access can accelerate the chat and make the AI even more advanced.

Faster development process

Thanks to premade AI solutions, every brand can have its own system based on algorithms. Until last year, there was no other way to introduce intelligent technology into a company than building a whole ecosystem from scratch. It was extremely costly and time-consuming. Now, developers can utilize ready-to-use components from prominent providers like Google or OpenAI. With them, they create unified, robust environments customized according to the customers’ needs.


While ChatGPT’s interface is user-friendly, its capabilities may not perfectly align with every brand. Tools based on ChatGPT allow developers to personalize the solution to meet the specific needs of the project. This includes creating unique conversational interfaces that reflect the brand’s personality and tone. Moreover, OpenAI tools can be designed to learn from user interactions, continually improving their performance over time.

Increased efficiency

OpenAI tools automate many tasks that would otherwise require human intervention. This speeds up response generation for customer inquiries. It can also be harnessed to handle various business activities such as research, report generation, work planning, and content creation. By leveraging these tools, companies can save significant time and resources.


The benefits mentioned above correspond to cost savings during both the production phase and after the tool’s implementation. Companies using a smart AI solution can reduce costs associated with hiring specialists to handle ChatGPT and training existing employees. Well-designed tools are intuitive and easy to navigate, simplifying the introduction process and reducing time requirements.

What to consider when building OpenAI tools?

Implementing an OpenAI tool or any other AI-based solution requires a thoughtful approach from the outset. Here are some tips for brands interested in harnessing the power of algorithms to enhance their business:

Choose the right partner

Finding a reliable IT provider capable of developing a custom AI system may be challenging. Especially, since this technology is relatively young. However, it is not impossible. Look for a company that shares ongoing projects, actively educates themselves and others about artificial intelligence, and provides a high-quality experience.

At, we are already working on several AI projects. We invite interested companies to schedule a free consultation call with us. Together, we explore how a tailored OpenAI tool can revolutionize their business.

Be clear about your requirements

Openly communicate every feature you want your development team to build. This way, you can ensure that your AI system aligns perfectly with your business goals. When the team knows exactly what needs to be done, it becomes easier to design the product and train the algorithm to meet your expectations.

We understand the importance of evaluating a client’s business, pain points, and customer needs. That’s why we ask multiple questions to determine how to customize the OpenAI tool to your brand. We believe that transparent and honest communication leads to a better understanding of objectives, resulting in improved performance in the long run.

Implement step-by-step

You can treat AI similarly to how you would treat a new employee. Gradually introduce it to different processes it will handle in the future. Over time, it can gain more and more autonomy. Why do we recommend such an approach? AI is still a relatively young technology and it’s not perfect. The models can make mistakes, especially if they’re not trained with caution. Taking baby steps allows you to evaluate how the algorithms work. Your development team can then make adjustments to enhance the AI’s performance.

Keep up with new updates

The AI sector is constantly evolving, with new solutions emerging regularly and existing ones being updated. It’s crucial to stay informed about new releases and patches to ensure your final product remains up-to-date with the latest technology and advancements. Innovation within the industry is rapid, so what may seem impossible or ineffective today could change within a week or a month.

Embrace changes

AI implementation can provoke transformations in various business areas. For example, technical incompatibilities may require sudden changes in work environment structures. Employees may have concerns about the impact of AI on their jobs. Proper training could help them understand how to leverage AI to their advantage.

Thoroughly plan the project before it begins and inform all involved parties about your plans. This will provide initial feedback, help predict changes, and allow for the creation of an action plan.

How are OpenAI tools developed?

Now you know the pros of implementing AI in your company and what you should keep in mind to succeed. Let’s take a closer look at the process of building a robust OpenAI solution. We will discuss this based on how we do it at You will learn about each stage of the collaboration and the important steps to achieve success.

Here’s our process of creating OpenAI tools:

  1. Analysis and planning: We invite the client to book a free consultation at their preferred time. During this meeting, we showcase example product demos and ask numerous questions to determine your actual goals and the problems you want to solve. Based on that, we prepare a detailed roadmap with all the improvements the AI solution created by our team could bring.
  2. Data collection and preprocessing: This step is crucial for ensuring the proper functioning of AI. What is required are high-quality and diverse datasets. We don’t need to know the specifics of your operations; all we need is information about your brand, its offerings, the tone of voice, and communication guidelines. Once we have all the necessary information, we clean and format the data to create an external database that focuses on your business-related matters.
  3. Custom development: We select the appropriate algorithms and ecosystem to meet your business objectives. Then, we customize them according to your requirements. The final product features a unique, usable design that aligns with your brand’s presence. The AI models are trained and fine-tuned to ensure natural and relevant conversations.
  4. Integration and deployment: Once the AI solution is ready, it’s time to integrate it into your existing software infrastructure. We guide you step by step, ensuring that you and your employees understand how to use it. Our team also provides robust security measures to protect your data. If you plan to scale the tool in the future, we can discuss further collaboration. The same applies to post-release technical support.


AI is here to stay, and companies that overlook its importance will lose the significant competitive advantage it provides. That’s why it’s crucial to find a reliable AI implementation partner and create your company’s first OpenAI tool. It can be a game-changer for internal processes and customer service. We understand this, and we already work with several clients to help them integrate artificial intelligence into their businesses. You can join them, invest in cutting-edge innovation, and become a leader in your area of expertise.

If you have any questions (we’re sure you do!) or want to explore the possibilities that AI can offer your company, don’t hesitate to reach out to us. Schedule a free consultation call, and you will discover how OpenAI tools can elevate your brand in ways tailored to your objectives.

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